New York meeting minutes requirements for local government boards
New York’s Open Meetings Law (Public Officers Law § 106) requires minutes of every open meeting with a record or summary of all motions, proposals, resolutions and other matters formally voted upon, and the vote on each. Minutes must be available within two weeks, and posted online within the same period by bodies with a regularly updated website.
Last updated October 11, 2026. General information, not legal advice; confirm with your solicitor.
| Law | Open Meetings Law, Public Officers Law §§ 100–111 |
|---|---|
| Required in minutes (106(1)) | Record or summary of all motions, proposals, resolutions and any other matter formally voted upon, and the vote thereon |
| Deadlines (106(3)) | Open meeting minutes within two weeks; executive session minutes (when action is taken by vote) within one week; posted on the website within the same periods where the body maintains a regularly updated website |
| Executive session (105) | Only for listed purposes, by majority vote of the total membership in open meeting on a motion identifying the general area of the subject |
| Retention of recordings | LGS-1 item 51a: four months after the minutes or transcription are created |
Practical guidance
- Track the two-week deadline from each meeting date; it applies even before the board approves the minutes, so many towns post them marked “draft.”
- Executive session minutes are required only when the board takes action by formal vote.
Sources
Related: recording roll-call votes, free minutes templates.
Minutes in New York format, drafted from your recording.
Upload a recording of your last meeting and get draft minutes that follow these requirements. Free, no credit card.